The Roster Page

Overview

Use the Roster (Today) page in Captyn to manage each day's classes, check-ins, roster activity, and more. View a list of those enrolled, find all related details like Account owners, other registrations, evaluations, and more. Seamlessly edit a class or message your participants. Also use this page to get a weekly or monthly calendar view for your upcoming classes.


The Roster Page

Begin from your Home screen by clicking on the Today link. This will take you to your Roster page.

Here, you will see a list of all available options for today. You can use the navigation to go forwards or backwards one day at a time, or click on the date ("Fri, May 6") to choose a date to jump to.


Managing Rosters

You can tap on a particular Program to show the list of those enrolled.

Tap on a check mark to indicate that a participant has attended. This is a very quick process to get an idea of who has come to your particular Program.


Managing Participants

You have multiple options to manage participants whether checked in (marked at Attended) or not. Simply tap on a name and expand the block to the right. You have several options here:

  • Add an internal note
  • Remove the participant from today's class
  • See and link to the Account Owner
  • Easily message the Account Owner
  • Perform a new evaluation
  • Add a One-time Charge or Credit to the Account
  • View a list of other Registrations (Open and Closed) the participant is and has been enrolled in


Editing Class Details

You can easily edit the Class details from this view as well. Begin by clicking on the cog wheel to the right of the class name. You can perform tasks here such as:

  • Send bulk communications to all enrolled Accounts
  • Cancel today's class
  • Add a drop-in participant
  • Assign staff
  • Add an internal or class note
  • Edit today's class details and send a notice to all enrolled Accounts
  • Edit the overall Offering (Class) settings


Using the Calendar Views

You can take a look at your upcoming classes using Week and Month views.

The Week view will show you the particular week you wish to view. Easily click on a particular day to view the classes scheduled on that day. You can navigate to different weeks using the dropdown at the top of the page or the links just above the week you are viewing.

The Month view will show you an entire month at a time. Easily click on a particular day to view the classes scheduled on that day. You can navigate to different weeks using the dropdown at the top of the page or the links just above the month you are viewing.

Watch this GIF to see how the calendar views work on your screen.

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